Concept of Quality Management
A quality management system (QMS) as a concept is a set of internal rules defined by a set of policies,
documentation processes and records. The system defines how companies implement the creation and
delivery of the products or services they provide to their customers.
The basic concept of a quality management system is very simple. Find the steps to establish your system
below:
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Identify stakeholder requirements, guidelines, customer requirements, negotiation permissions
and selected management system standards;
- Make sure all requirements are met;
- Confirm that employees receive adequate training on quality system requirements;
- Identify processes, interactions, inputs and outputs;
- Measure, monitor and report on QMS performance;
- Generate records or evidence that meet the system requirements;
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Plan changes to the quality management system and take action to address the risks and
opportunities such changes bring;
- Perform an internal audit to review the QMS and correct any failures;
- Continuously improve the QMS.
All these points can be automated. We offer not just a software product but support for your
standardisation procedures via creation of bespoke solution, which form a part of your QM procedures and
help speed up and simplify implementation rather than burden you with routine paperwork.
Operate in a Controlled Environment
Many organisations have deployed quality management systems to demonstrate regulatory compliance. QMS
can support organisations running in a controlled environment in several ways:
- To ensure compliance, all company documents must conform to the QMS process.
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This will ensure that employees behave as they perform their tasks, with consistent methods of
recording data and consistency in employee training.
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Records such as audit results, data monitoring, non-compliance reports and corrective actions
can be used as evidence of the use and effectiveness of the QMS.
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The QMS can be used to enforce the necessary approval and disposal of documents and records.
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Only the latest version of the documentation is available to enterprise users. Compliance
documents must have unique version identification and version control when changed.
- The signatures of the author and approver of any given file may be required.
- A summary of the document’s history of changes and the dates of revision may be required.
To ensure that all records are traceable and retrievable, control the changes made to documents and get
the quick and simple access to any standards and procedures, you need a high-quality electronic QMS tool
tailor-made to your needs.
Full Control over the Data
Our company delivers bespoke software systems for local leaders, international corporations and
industrial giants. Such solutions are built to organise all your data, guarantee its safety and
invulnerability and enable quick data sampling for effective work. Such software solutions offer
extensive opportunities for the implementation of QM standards and simplify the operation of the
production line.
Benefits of Automated Data Management
Digital technologies and universal data transfer protocols are necessary in modern conditions, which
require working with "Big Data". Standardised data collected from various sites at the local and
corporate level can form a basis for business development and the implementation of more advanced
manufacturing processes.
Availability of Data
Remote access to quality and production data at different levels gives managers a complete
picture of product quality and compliance with regulatory requirements.
Improving Efficiency and Productivity
Data is immediately available. The time it takes to find information is greatly reduced.
Studies show that managers spend between 25 and 35% of their working hours on finding,
receiving, and processing documents and information. The volume of repetitive manual work
can thus be significantly reduced.
Clients
More Effective Control
Improving data management ensures that the information employees work with remains relevant.
By assigning users different rights, you can restrict access to confidential data and
protect it from changes. Control over changes in production parameters improves and the
volume of manual work is reduced.
Quality, Production and IT Management
When you order bespoke software at Magora, it may include functions for quality management, regulatory
compliance, production control and IT - anything you need for productive work. Using automated systems
simplifies many of the technological and administrative processes: quality control, production
management, IT management.
A custom software package is able to meet all the requirements quality control managers may
have for data and documentation.
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Immediate access to all data necessary to verify compliance with national and
international laws and standards.
- Preparation for the transfer of audits in retail trade.
- Rapid and focused response to quality-related incidents.
- Rapid data collection from multiple production lines.
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Reduced labour costs for manual recording of quality-related incidents and remedial
measures taken.
Automated systems give production managers detailed information about the operation of
production
lines and help to identify areas in which efficiency can be improved.
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Tracking and estimating the utilisation factor of equipment and production indicators.
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Centralised execution of manual line reconfiguration for different product types,
reducing the number of user errors and downtime.
- Highest level of data integrity and production safety.
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Rapid response to incidents in the production process, large volumes of data for trend
analysis.
- Rapid data collection from multiple production lines.
- Compatibility with new production automation standards, etc.
Software helps, with minimal time and effort, to combine different systems and devices for
product control into one network.
- Immediate connection and management of all new products and systems.
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Using the data collected by the monitoring devices involves no expensive modifications
to production organisation systems and enterprise resource planning (ERP).
- High level of IT security and data integrity.
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Support integration with intelligent production projects in accordance with the IIoT
(industrial Internet of things) using the OPC UA protocol, which is especially important
for connecting older hardware models.
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Continuous improvement to meet new security requirements and suit new IT environments.
Types of Quality Management Systems
In different industries you will find that the quality management system plays a different role.
General principles of quality management indicate that you must define and follow all the best
practices necessary to operate your company / organisation and a variety of quality management
support processes (audit, failure, review, etc.).
Next, different industry standards / regulatory requirements are added to the list of required
processes, depending on their operation. In some cases, they even ask what a particular process
should involve. In addition, there may be voluntary guidelines.
Not all industry-related processes are necessarily related to all businesses within an industry. For
example, a large engineering business may require a process for product design, manufacturing and
testing of new products, while a subcontracting business may involve only one of them.
No matter what industry you’re in, providing the right information to the right people at the right
time is essential to the success of your business. This is where Quality Management System (QMS)
software comes into play.
Different types of QMS software support your business goals in different ways. When developing the best
quality management system for your business, we pay close attention to your goals and identify the key
quality challenges you face.
Ensuring Compliance with Regulatory Requirements
We can implement collection and storage functions in your software to comply with all relevant safety
standards and regulatory requirements. The system automatically registers information about all
procedures for testing equipment, all rejected products and all quality problems.
If necessary, your software can offer the option to log the main causes of incidents and fully
document all events as they occur, as well as any measures taken to resolve the relevant problems.
This data can be stored in the archive and printed in standard-format reports.
All report formats
comply with the requirements of the law, which facilitates the audit. Reports confirm compliance
with standards and the commitment of the enterprise to the principles of integrated due diligence
monitoring.
Our Development Solutions Support International Standards
- IFS (International Standard for Food Production)
- BRC (Standard of the British Consortium of Retailers)
- SQF (Food Safety Institute Standard)
- OIML (International Organization of Legal Metrology)
- FSSC22000 (Food Safety Management System Certification Scheme 22000)
- HACCP (Risk and Critical Control Point System)
- FPVO (Requirements for products in finished packaging in Germany)
- HARPC (System of risk analysis and measures for their prevention based on analysis results)
- MID (EU Measuring Instruments Directive)
When ordering custom software, you get a product developed in compliance with your needs and
requirements along with new standards. Your production line will be ready for changes and will maintain
compliance with regulatory requirements, as all our solutions are scalable and will grow with your
business.
Contact us to get a free consultation on your QMS software development project.
